Example Analytics

The Dashboard Page is where you see the trending Analytics, where you can visit Settings and also create and amend User Groups. There are two key sets of analytics in the Dashboard Page, namely Overall Meeting Effectiveness (OME) and Performance Factors. You can also review time spent in meetings by Individual and by User Group as well as Overall Meeting Effectiveness by “Channel” e.g. face-to-face meetings vs virtual/conference call.

After meetings where Registered Users have opted to invoke the system (by inviting savetime@shorterbettermeetings.com when scheduling the meeting) Users complete a sub 10 second auto-generated Post Meeting Survey and are asked to score each meeting from 1-10 in terms of the perceived overall effectiveness of the meeting in achieving formal or informal objectives. The average of all Users’ Overall Meeting Effectiveness (OME) score is the overall score for that meeting. Trending Overall Meetings Effectiveness (OME) therefore demonstrates rising or falling perceived meeting effectiveness over time. This is demonstrated in the top half of the Dashboard page e.g.

 
dashboard

From the OME chart as above you may see that OME is rising or falling over time (by User Group) and that OME may be falling below the desired long term “Target OME” , which you can set and change - but your OME target should be 7+.

You see the average of all data from all Post Meeting Survey respondents on a meeting-by-meeting basis e.g. if three attendees rate the Overall Meeting Effectiveness (OME) as 3, 4 & 5 respectively then the OME for that meeting is 4 (in time you should achieve an OME of 7+). If you are a member of more than one User Group then you will see OME across all User Groups of which you are a member and there will almost certainly be a variation in OME by User Group.

If your OME is not 7+ then you are suffering from ineffective meetings and you need to look at the specific Performance Factors (bottom half of the Dashboard Page) that are no doubt contributing to ineffective meetings. The Performance Factors look like this (and again, these are specific to your User Group as driven by the anonymous Post Meeting Survey response data);

perfomance factors

The Performance Factors are listed in the order of the most significant issues arising over time e.g. (these are typical results) 50% of meeting do not have an agenda, 45% of meetings are seen to be too long, 30% of meetings are seen to be attended by the wrong people. Address these highlighted issues and Overall Meeting Effectiveness will rise over time and you will start to spend less time in fewer and ShorterBetterMeetings.

Using ShorterBettterMeetings you can collaborate to highlight the fact that the people in meetings may be judging these meetings to be all too often sub optimal and that far too much time is being wasted. Users can highlight low Overall Meeting Effectiveness (OME) over time and demonstrate the most likely specific issues (Performance Factors) behind ineffective meetings - allowing you to take steps to improve meeting effectiveness and to save time. The issues are usually surprisingly easy to address - make sure that there is an agenda, stick to it, keep the meeting as short as possible, make sure that the right people attend, make sure that the meeting is effectively led.

Apply simple, logical Meeting Discipline and concentrate in particular on the Performance Factors that you have highlighted in relation to your particular User Group(s). Address these highlighted issues and Overall Meeting Effectiveness will rise over time. You will be saving a huge amount of time where you have fewer, Shorter and Better Meetings.