Ineffective meetings could be your largest single productivity issue.

As a rule of thumb some 50% of organisations will suffer significantly reduced productivity due to internal meetings that are all too often ineffective. Many organisations and businesses simply assume that everyone suffers the frustrations of ineffective meetings, too many meetings and meetings that drag on for far too long. This is not true. Half of organisations and businesses do not have a problem with ineffective internal meetings. It is a mistake to assume that meetings are a problem for everyone. The problem can be addressed and resolved.

Before you can take simple steps to make meetings better you first need to identify both the scale of the issue and the factors that are causing problems in meetings. That’s where we can help with our FREE and fully web based solution. Register and create a User Group, then invite colleagues to join you and get involved with our quick and easy collaborative solution. Save time in Shorter Better Meetings. You should be able to free up 2+ hours per week.

 A 2011 survey by Industry week reported that “managers see at least 30% of time spent in meetings as time wasted”.

  • Salary.com’s Wasting Time at Work survey (2012) demonstrated that “47% of respondents felt that having to attend too many meetings is a significant time waster”.
  • Research from the UK based Centre for Economics and Business Research (CEBR, 2012) found office based workers spend an average of four hours a week in meetings and that two hours and 39 minutes of that time is "time wasted", costing UK businesses an estimated £26 billion per annum or 1.7% of UK GDP.

Again and again the research highlights the significance of the problem of ineffective meetings. A large proportion of employees will spend as much as 8 hours a week in meetings. Half of this time might be considered time wasted. That's nearly 200 hours per year or equivalent to a month per year wasted at work. Identify and address the issues surrounding unproductive meetings using our simple, collaborative and free online solution. Target two to four hours per week that you can free up so that you can get on with your job and focus on achieving your objectives at work.

 

Consider the costs associated with all this time wasted in internal meetings.

Let’s be conservative and say that you might spend 6 hours a week in internal meetings. Half of that time is time wasted and you could achieve the same and better results in just 3 hours per week if you make meetings better. It is the simplest way to free-up three hours a week, 12 hours per month, 150 hours a year. This is equivalent to saving 4 weeks of office time. If we apply a conservative cost of £20 per hour then the readily achievable time saving per year is £3,000+ per annum per employee. This all adds up to significant productivity and cost savings where per team of 20 employees involved with internal meetings the business or organisation can boost productivity by £60,000 per year.

And we are not only saving time no longer spent in meetings but the meetings that do take place are more effective and we are at our desk for an extra 2 hours per week (rather than in meetings). As such we can be achieving much, much more. Halving time spent in internal meetings is an achievable goal and the productivity gains are hugely significant.

On top of which this is a collaborative solution. Employees have collaborated effectively in order to identify and  address the issues. You have collaborated and engaged in order to significantly reduce one of the major sources of frustration at work. As a result as well as enjoying productivity improvements employees are more engaged and are now happier and more satisfied at work. This is hugely significant and adds to the wider potential for a happier and more productive workplace.

It is time to address the problem and our solution is simple, effective and FREE.

Far too many meetings are seen to be ineffective or time wasting. Problems are usually that meetings are:

  • Too Long
  • Do not have clear objectives or a clear agenda
  • The objectives are not adhered to and the meeting strays “off topic”
  • The wrong people are in the meeting

There are a number of other core issues and the good news is that the problem can be addresses relatively easily where some meeting management discipline is applied. However before simple remedial measures can be taken to make sure that meetings become shorter and more effective it is essential to identify the particular issues around meetings as relevant to your business or organisation (or specific internal User Group).